The integration with Google Calendar is a feature that allows us to synchronize the events we have created in the calendar with the platform, making our daily work easier and providing us with greater organization and visibility.
Thanks to the integration, we will be able to log the hours dedicated to these events within the tasks, simplifying the process of logging manual hours and even allowing us to load the time of recurring events automatically within the platform.
How to activate the integration?
To activate the integration with Google Calendar we must go to the Integrations section.
We can access it by clicking on our profile picture and selecting the "Integrations" option in the drop-down menu.
Another option is to click on the calendar icon in the upper right corner of the screen, and then on the "Go to integrations" button.
A third alternative is to click on the "Go to integrations" button to the right of the tasks in the My Hours tab of the Hours section.
Once we have entered the Integrations section, we will see the list of available applications and we will select Google Calendar, clicking on "Connect".
We will be redirected to the Google login, where we will choose the email account we use to access COR.
Then we must give COR permissions to access our Google account. To do this we select the "Allow" option.
That's it! A message will appear indicating that our Google Calendar account is now integrated with COR.
COR will bring all future events that are scheduled in our Calendar, and past events up to 30 days backwards.
Note: it is important to note that the integration is at the user level and not at the company level.
How to load the times of my events in my tasks?
In the My Hours tab of the Hours section, to the right of the daily tasks, we will find a list with the different calendars associated to our Google account:
By clicking on the calendar of our choice, a list will be displayed where we will find each of the events we have scheduled, sorted by date.
To track the hours of any of these events in a specific task, we must click on the stopwatch icon to the right of the event name:
The tracking time panel will open, and by clicking on the little magnifying glass we will be able to search for the task to which we want to assign the event time.
It is important to note that the hours can only be logged in the tasks that occur on the same day as the event, so the date is not a modifiable field.
By default, the time available to load will be the duration of the event. If the event lasts all day, the amount of daily hours that our user has configured in COR will be assigned.
If it is a recurring event, the time to be loaded will be locked for editing and the option "Automatically track every time this meeting repeats" will be checked. This will cause that each time the event recurs, its designated time will be tracked in the selected task.
In case we do not want all the event recurrences to be tracked in the tasks, we must uncheck this option and this will enable us to edit the time to track
Once the task has been selected and both the time to track and the event recurrence have been configured, if applicable, click on "Accept" and return to the My Hours tab.
The time of the event will have already been traked in the selected task, and in the associated note we will be able to visualize the name of the source event. In addition, the event will be highlighted in light blue, indicating that an action was performed on it.
How to delete the hours of my events in my tasks?
In case we want to delete the tracked time, we just need to click on the trash can icon located to the right of the note icon.
By doing so, the event time will no longer be loaded in the task and the event will no longer be highlighted in the event list.
What actions can I perform on a tracked event?
If we click on the three dots on the right of the tracked event, we will find three possible actions:
Open the associated task: This action redirects us to the task panel, where we can see the details of the task.
Track time in another task: By clicking on this option, the time tracking panel opens so that we can tack the time of the event in another task.
Disable automatic tracking: This option is only available when the event is recurring and automatic tracking is enabled. When disabled, the time corresponding to the next events of the series will not be tracked in the tasks unless we indicate it manually.
What happens if I modify an event?
If we modify an event that occurs within the current week or in subsequent weeks, COR will update the event in real time and by simply refreshing the page or going to the date in question, we will see the updated event.
If, on the other hand, the modified event occurred in previous weeks, the change will not be reflected.
How do I switch calendars?
To switch calendars you only need to click on the gear icon at the top right of the events list and select "Change calendar".
That will allow us to select another calendar from our account by clicking on its name.
Note: we will only be allowed to view the events of one calendar at a time.
How do I deactivate the integration?
The deactivation of the integration can be done from the Integrations section of our profile, by clicking on "Disconnect application".
Or from the calendar settings in the My Hours tab of the Hours section, by clicking on the gear icon and selecting the "Disconnect" option
A message will appear asking to confirm the deactivation, and we will choose "Confirm".